Speech Habits

"There are three things to aim at in public speaking: first, to get into your subject, then to get your subject into yourself, and lastly, to get your subject into the heart of your audience." (Author: Alexander Gregg) 

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The most important method of communication, where you have to project professionalism is Speech habit. There are so many tips which you have to follow during your speech:

1. Maintain eye contact.
2. Control your voice and vocabulary.
3. Move naturally.
4. Facial Expression.
5. Show your enthusiasm.
6. Self-confidence.
7. Use gestures and body language.
8. Develop your understanding.
9. Practice
10. Speak politely.

"Practice does not make perfect. Only perfect practice makes perfect." (Author: Vince Lombardi)
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Moreover, rehearse your speech, prepare thoroughly and time yourself. All these tips are included in projecting professionalism when you communicate. "Make sure you have finished speaking before your audience has finished listening." (Author: Dorothy Sarnoff)
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Importance of professionalism
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E-mail

"We use tools such as e-mail, not just as a way to keep in daily touch with family members who live in other cities, but also as a way to keep in touch with staff and members of the public." (Author: Tipper Gore) 
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Second way where you have to show professionalism when you communicate is E-mail. How to write a professional E-mail? Here are important guidelines which you have to keep in my mind while writing a professional E-mail:

• Include Letterhead.
• Dateline.
• Inside address to whom an e-mail is written.
• Use Cc and Bcc line.
• Start the message with a friendly greeting.
• Include Subject line.
• Frontload the main idea.
• Organize the body clear and concise.
• Use graphic highlighting.
• Complimentary closing.
• Organization name.
• Signature in ink.
• Writer's identification

In addition, never use all caps, which is like SHOUTING. Besides this, use standard caps and lowercase characters. Aside from this, always use correct spelling, grammar and punctuation. Finally, do proofreading and double check before sending an E-mail.

"An E-mail can make or break a potential opportunity for you, so send and respond to them wisely." (Author: Leila Lewis)

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Voicemail

Voicemail has become an essential part of every business class telephone system. Leaving a professional voicemail phone message will make positive image on the employers as well as company. Here are useful and important tips which makes you aware regarding how to leave a professional voicemail:

1. Begin a voicemail message by introducing yourself which includes your name, title and company name.
2. Speak slowly, so that the person receiving the voicemail message can hear every word.
3. Speak clearly and politely.
4. Voicemail messages should be short. It should be only about two minutes.
5. End it Professionally by giving your contact information. For example, Thank you, for your time. This is Manpreet Kaur, 123-523-3290.
6. Practice and Test Yourself.

All these tips are very important to leave a voicemail in a professional way.

Cell Phones

Cell phones should be turned off during a meeting to perform a professional manner. In this way, employers can increase concentration in a meeting and avoid distraction. Besides this, employers can discuss meeting in a perfect method and note down important points for presentation.

On the other hand, if cell phones should not be switched off during a meeting, then it causes lack of respect, noise, attention, reduce listening power and finally lack of professional behaviour.

To conclude, cell phones should be turned off or on silent during a meeting to become professional employer and to perform a good communication.

"You are the one who has to turn off the cell phone, who has to turn off the pager. But you cannot seem to do it because it is like a needle to (an) addict. So instead of being a human being, you are a human doing." (Author: Mike Staver)
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Telephone Presence

"Assuming you can write clear English sentences, give up all worry about communication. If you want to communicate, use the telephone." (Author: Richard Hugo)

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Telephone is one of the most important form of communication in a business-like and professional manner. A peaceful background is necessary when you answer the telephone call. Apart from this, speak clearly, friendly, politely and with natural tone.

Moreover, choose your words carefully. Avoid jargon and slang expressions. Besides this, maintain concentration during telephone call, which is one of the most important part in a professional manner.

In addition, avoid typing on a keyboard, watching the pictures on the cell phone, eating and so on. Actually, it causes a lot of distraction and leaves a bad impression on employers as well as clients. It is clearly shown in the video. Always make a good impression to become professional when you communicate. As it is clearly said that, "First impression is the last impression." (Unknown)
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